MARKETING VIRTUAL ASSISTANT
- Brochure and Flyer templates in G Slide, Canva and
- Adobe (Sold, Selling Now, Auction, Invitations, Loan
- Market flyers, etc.)
- Booklet Creation in G Slide, Canva and Adobe
- Digital Booklet Creation • Data Sourcing, Entry and Reporting (Vault, Excel,
- RPData, PriceFinder etc.)
- Start Date Tracker Update
- Staff List Tracker and Slide Update
- Marketing Suite Creation for Agents • Photo Upload in Drive, Vault and Canva
- QR Code Creation
- Photo sourcing and editing
- DL Creation in G Slide, Canva and Adobe • Business Card creation in G Slide, Canva and Adobe
- Marquee Base Template Creation in Adobe
- Fridge Magnet Template Creation in Canva and Adobe
- Social Media Roll Outs (FB, IG, Linkedin and Google)
- Agent Anniversary templates
- Linkedin Invites (Office pages)
BUSINESS DEVELOPMENT MANAGEMENT VIRTUAL ASSISTANT
- Saving and Uploading Documents & Photos in Drive
- Completing Form 6’s in Realworks
- Sending off forms in DocuSign
- Data Sourcing
- Data Entries
- Adding Properties on PME
- Booklet templates (Google Slide/Canva)
- Letter templates (Google Slide/Canva)
- Replicating New Forms
- Photo Sourcing/Editing
- Digital form creation and edits
- Social Media Roll Outs (FB/IG/Linkedin/Google/Meta)
- Social Media Tile and Story Creation
OFFICE SALES ADMIN VIRTUAL ASSISTANT
- Drafting, Sending and Processing of Form 6
- Drafting, Sending and Processing of Contracts
- Ordering Title
- Ordering Signboard
- Saving Contract Files
- Ordering Business Cards
- Invoice Processing
- Drafting and Sending Entry Notices
- Ordering REA 2nd e-Brochure For New Listings. Advising Agents About it.
- Checking and collaborating with the team if there are any Discrepancies between Invoices Vs. Form 6/Marketing Invoices
- Saving Contract Files For Every Property (Inc. Communication From Solicitors, Seller and Buyer)
- Receiving and Sending Kudos to Agents Who Gets 10/10 Service Surveys
PROPERTY MANAGEMENT VIRTUAL ASSISTANT
- Lease Renewals
- Invoice Processing
- Processing of Tenant Application
- Generating of CMA Reports
- Updating of Information in CRM (PropertyMe)
- Uploading of Compliance Certificate into Drive & PropertyMe
- Checking and Updating of Bond Payment/Reference #
- Owner Bills
- Smoke Alarm Compliance
- Property Updates
- Acknowledgement of Bond
ACCOUNTS VIRTUAL ASSISTANT
- Update of Cost Amount in Vault
- Invoice Processing
- Communication with Suppliers for Invoice Queries
- Process Invoice Queries in Xero and Dext
- Payroll Processing
- Payslip Preparation
- Send Remittance on Supplier Payment
- Email Management
- Batch Payments
- Process and Pay Intercompany payment
- Supplier Payments
DATA MANAGER VIRTUAL ASSISTANT
- Clear Vault Holding Area
- Add/Remove Access in Vault
- Unsubscribe Contacts in Vault
- Merge Data in Vault
- Data Transfer in Vault • Export and Import Files in Vault
- Weekly Principal Report Sheet and PPT
- Monthly Private Vs. Auction Stats
- Propps Management (Adding Agents to Listings)
- Ignite Team Management
- Domain Listing Bumps
- Offloading Agents
- Reformatting/Collating/ Data in Google Sheets Per Agent
AGENT ADMIN VIRTUAL ASSISTANT
- Contracts- drafting, finalizing
- sending contracts thru Docusign – as requested
- Uploading Open Home times
- Buyer SMS opens notifications (sms)
- Entry Notices to Tenants (Open Homes)
- Inputting Appraisals into Vault
- Entering offer to purchase filled out forms into Vault
- Canned Responses
- Photo Uploads
- Update weekly property Adobe Spark Link
- Appraisals/Open Agent Folders (in Bec’s email)
- Suburb Flyovers Preparation
- Open Homes Calendar
- Update Rebecca’s Listings
- Create Valuation Letter
- Rental Appraisal Update
- Contract Calendar Update
- Clean Up Holding Area (Vault)
- Nurture Cloud
ADS SPECIALIST VIRTUAL ASSISTANT
- Define campaign objectives.
- Identify target audience.
- Set campaign goals for leads or property views.
- Write ad copy highlighting property benefits.
- Include a clear call-to-action in ads.
- Set up audience demographics and interests.
- Create custom audiences and lookalike audiences.
- Allocate budget for daily or lifetime campaigns.
- Choose platforms and placements for ads.
- Test different ad placements for performance.
- Run A B tests on ad variations.
- Set up conversion tracking for leads and views.
• Monitor ad performance metrics like CTR and conversions. - Adjust targeting based on performance.
- Pause underperforming ads.
- Reallocate budget to high-performing ads.
- Create reports on key metrics.
- Analyze results and optimize campaigns.
- Ensure compliance with advertising regulations
- Daily update Google Sheet for tracking ad budget data.
SEO COPYWRITER VIRTUAL ASSISTANT
- Write SEO optimized content for blogs of various Ray White AKG sites
- Conduct keyword research and technical SEO tasks as needed
- Create a monthly content calendar aimed at performance enhancement
- Track SEO growth and progress in collaboration with Powermove Digital
- Carry out other SEO and copywriting-related tasks as needed
- WordPress updates and tasks
